What is the progress report
activities of any organization or company always involves reporting.Even if a company is quite independent, and it has no superiors, a report on the activities of such companies requires management of the company to evaluate performance for a period of, for building future prospects of the campaign.
Reporting as well as drafting a business letter question seemingly simple ... but what is it can be difficult?
Generally, difficulty is how to create a report on the work done there are those who are doing it for the first time.Amounting to one-half of such a report, adjusting it according to the comments received, the expert, makes its already have little difficulty in drawing up the next.
Create a report on the work done for the first time, and make it correctly, is not such an easy task as it seems at first glance.
little about accounting report
most simple in execution, it is accounting report.It can be large in volume and time-consuming preparation required for i
is necessary to fill the tables of digital organizational performance, and everything.Of course, all records must be accurate and combined with each other, but still easier to calculate and insert the corresponding graphs figures than be a text report about the work done when you need to describe all aspects of the organization of words.
Sometimes when compiling accounting report, to it requires an explanatory note.It is usually not large in volume, and it explains some of the figures.For example, why some figures down what caused the growth of other factors, what is the general trend towards growth and development, according to the figures of the report.
classification reports on the work done
Reports are classified in two ways
- At the time of reporting period: daily, weekly, monthly, quarterly, semi-annual, annual.
- terms of composition and volume: progress report of the organizational unit and report on the work of the entire organization.
Drawing up a daily or weekly report on the work done rarely causes difficulties.Typically, they consist of several digital indicators reflecting the core activities of the organization.The volume of monthly reports on the work done more, but also mostly expressed in numbers.A quarterly, semi-annual, often suggest text versions of the reports on the work done.
text report on the work done - a creative process
Create report in figures, the problem is responsible, but it is more easy than to make a competent, qualified textual progress report.Create a report in text version, it is a kind of creativity.
in it should reflect the activities of the department or organization as a whole, it must be written in the language of the document, but easy to read, there should not be excessive "water", the text must be confirmed by the figures in it should reflect a comparison withindicators of the previous reporting period, or indicators of the same period last year, and it should end with some conclusions.
Drawing up a report on the activities of the organization as a whole, the work of all its departments and divisions are usually the responsibility of the head of the organization.The general practice of reporting suggests that a higher body sends to the organization, which should provide a progress report, the structure of the forthcoming report, which states that it is particularly necessary to highlight in the report on the work which figures, indicators and activities should be reflected in the forthcoming report.
head of the organization department introduces the structure of the report of each department, and each department prepares its report on the work done.Head checks all reports, if necessary, corrects them, and generates a report on the overall activities of the organization.
Basic requirements for compiling a report on the work done
Although preparation of the report on the work done - a creative process, and it is necessary to reflect all aspects of the organization, it is nevertheless a document, not an essay on a specific topic, it has to meet allbusiness requirements document.Therefore, a progress report shall not contain any proposals from the personal pronouns such as "I said they did, we have achieved" and the like.Here is a small example of what must exist in the vocabulary of the text of the report:
«The number of sales department of engineering for the 2nd quarter of 2014 - 205,000, which accounted for 27% of total sales.This is 10% more than the number of sales for the corresponding period last year.The sales department of engineering for the 2nd quarter increased by 7% compared with the index of the 1st quarter.This increase in sales was due to the expansion of the sales market (the creation of new sales outlets, the revitalization of the agents). "
not insert a report on the work done when they say an improvement of some indicators such proposals as "thanks to the hard work of the head, thanks to the improvement of the team."Firstly, it is incorrect style of drafting business document, and secondly such proposals do not reflect the true cause of improving performance.What worked before the head is not strained and somehow?The staff of the reporting period to the working poor, and then for some reason began to work well?
In compiling the report on the work done in the relevant sections of the report, you can insert a description of some specific activities, actions, presentations, which contributed to improvement, improving performance.
section of the report on the work done
So, what sections of text should include a progress report if such a report is not included the specific structure of the report.
- prologue, where a short description of the organization, its position among similar organizations in the city, region, or any other information about the organization or the regions where its activities
- followed reports on the work of each unit (department).If your organization is small and there are no divisions, the main part of the report on the work of the head of the organization based on the data provided by each professional organization.
- final part, which summarizes the results of the organization during the reporting period, conclusions about the successes and failures, are predictions of future activities.
Options Progress Report
structure of the report on the work done may have some other options, related to the specific activities of the organization, but it must contain the following data:
- complete and objective information on all directionsthe organization, with digital indicators may diagrams
- conclusions on the work of the organization during the reporting period
- Ways and prospects of development of the organization for the next reporting period.